Gmail is undoubtedly a powerful mailing service, given the number of features it has, its huge user base, and its active development by one of the biggest corporations. The service offers extended email functionality, with complex methods of filtering and labeling email, forwarding, smart spam filtering, high-security measures, and a clean, intuitive interface. With all its pros though, it is a web-based service, which automatically means that it is significantly slower than standalone desktop applications like MS Outlook (the most popular desktop email client).
The Advantages Of A Desktop Email Client Compared To A Web-Based One
If users need to search often their emails and to manage multiple attachments in a fast manner (especially relevant for businesses that need to manage correspondence with multiple clients), as well as to easily store and exchange the correspondence in archives, then the utility of a standalone application is unparalleled. Besides, once Google’s free email storage is exhausted, additional capacity needs to be purchased (unlike with MS Outlook). Users realizing these huge advantages would seek for ways to move Gmail to Outlook files at some point.
Choosing The Appropriate Software
Gmail uses the MBOX format for storing emails, while MS Outlook uses the PST format, hence, a software tool would be needed to perform the conversion. Here are a few things to look for in such a software product:
- price and feature flexibility of the product, in order to meet the demands of different groups of users: individuals, small businesses, large corporations, IT technicians;
- maximum automation of the conversion process – this would help to save time for everyone, however, it is especially relevant for people that tend to perform such conversions often (for instance, for IT technicians);
- an intuitive and clear step by step guidance through the steps of conversion – only relevant details should be asked, decluttering the program’s interface and hiding complexity;
- high fidelity when converting information (no information lost, correct folder structure recreation in Outlook, correct assignment of the attachments to the corresponding email messages, etc.);
- safe data processing – by using a standalone installable application (rather than an online service), the user has more certitude of the fact that important email data is not stored somewhere in the cloud, on a poorly secured server. In other words, the user gets total control of the email data. In addition, desktop applications come with faster conversion speeds, given that the conversion is done locally and no additional download/upload cycles are needed (apart from downloading emails from the Gmail service);
- ability to repair broken files in the process of conversion (this is an important bonus);
- compatibility with all important versions of MS Outlook starting with those released in 2000 and ending with recent releases);
- availability of a free trial period, to allow for a hands-on evaluation of the product.
Considering the aspects listed above would make the entire migration process pass like a breeze, with no time or effort lost unnecessarily